Seven Steps to Sending Your Letter Step 3: The Basics of Being a Snail

A while back, we began a series of seven steps to sending a letter to your Compassion International sponsored child. Each Saturday in November, we will continue and finish this series in anticipation of a 2014 full of monthly themed letter writing topics you are welcome to use and share. If you are in need of letter writing topics before January, read step one of this series for some ideas and to learn about the letter-writing schedule we use. Continue to step two to find a detailed walk-through of Compassion’s online letter writing tool with a bonus topic included!

 

As we have said in the previous posts of this series, please remember that we are located in the United States and International Compassion offices may have different rules and guidelines to follow. Please also keep in mind that everything we suggest here, while it works for our Compassion family and current situation, may not work for your Compassion family or situation. We are not official Compassion International employees, but we do all we can to ensure that our information is accurate to the best of our knowledge.

 

Today, let’s begin our discussion of sending snail mail packages!

 

While writing a letter online is certainly convenient and fun, the ability to send letters in the mail and include extra paper gifts is just as exciting for the sponsor as it is for the sponsored child—I promise! You know you are a child sponsor when you go to the store and do a happy dance while trying not to scream in sheer delight at finding that perfect paper gift for $1.00 or less! You may even purchase more than necessary and laugh at yourself a year or more later when that item is still well stocked! Warning: This can get dangerously addictive, so please do not blame me! 😉

 

Compassion has mailing guidelines we need to follow

 

As you review the above guidelines, keep in mind the following additional tips that may aid you in your package-sending process.

 

Tip: Make sure your and your sponsored child’s numbers are on everything you send

 

We will discuss an efficient way to label the items you mail in a future installment of this series, but for now, here is what you need to know. To ensure timely processing and accurate delivery, your sponsor number and your sponsored child’s number should be clearly written on every item sent in your package, including the letter itself. If you are unsure of how to obtain these numbers, view your online account or contact Compassion’s global ministry center at: (800) 336-7676.

 

Tip: Clearing up confusion about size restrictions

 

As mentioned above, Compassion has a list of items we can and cannot send, and there are size limits on the items being included in our packages. While there is some confusion as to whether the entire package or each individual item must meet the size restrictions, we have been told by Compassion staff in response to multiple inquiries that each item in the package can be no more than ¼” thick and with dimensions no larger than 8 1/2’” x 11”. The mailing envelope in which you send your items can be larger, but we will discuss mailing itself in a future post of the series later this month.

 

Tip: How to send books and booklets while still meeting guidelines

 

As noted in the above link, we are no longer able to send books and booklets. This is due to the increased possibility of these items being stolen while in transit to our child, because the books and/or booklets are worth monetary value. In order to send books and booklets, de-bind the book or booklet and send a few pages at a time. Additionally, you can remove the cover if it is a small booklet and staple the pages together if not already otherwise attached. Please note: Books should be in a language your child can read, as letters and cards are the only items translated as far as we understand.

 

Tip: Ask before sending to avoid mailing delay and possible extra cost for Compassion

 

If you are unsure if a particular item will go through according to Compassion’s mailing guidelines, please ask before sending it as part of your letter package. Sending items you are unsure about may delay an entire shipment of sponsor letters in the child’s country for months, and Compassion may incur additional costs associated with working to get the letters to the sponsored children.

 

Do you have any tips or questions about Compassion’s mailing guidelines?

 

Please feel free to ask your questions or share your tips in the comments. If we are unable to answer any questions, we will be sure to find the answer or point you in the right direction. If you have tips or questions regarding other aspects of sending letters to our sponsored children, please keep them in mind for the corresponding post in the series or comment on a previously appropriate post. This will help us to stay organized and provide the most effective series possible for you and your fellow readers.

 

What’s next in the series?

 

Please join us next Saturday for step four of this series! We will discuss theming, outlining, and scheduling letters. We will also share cost-effective tips for choosing extra paper gifts, and organizing them for easy access.

Want to join the discussion?